TO:        TAC  Members                                  DATE:     Tuesday, December 21, 1999

FROM:  Sue Ann Fitch                                              (HAPPY HOLIDAYS!

________________________________________________________________

The monthly meeting of the Transit Advisory Committee (TAC) was held at the Grand County EMS Offices, Granby, Colorado on December 2, 1999.  In attendance were: Sue Ann Fitch, Janet Aley, Lurline Underbrink-Curran, Gary McGraw, Ingrid Karlstrom, Deb Campbell, Jerry Groswold, Kent Meyer, Steve Saffle, Jim Cervenka, Duane Dailey, Kent Crowder, James Newberry, Becky Swatzell, Barbara Hopwood Douglas, Catherine Ross, Becky Arnold, Gary Steffens, Kathy Etler, and Shelly Koehler (Summit Stage representative).

1.         The Chairman, Sue Ann Fitch, called the meeting to order.  Minutes from the November 4, 1999, meeting were reviewed.  Gary McGraw moved to approve the minutes as presented. Motion was seconded by Duane Dailey.  Motion carried unanimously.

2.         TDP Funding Progress.  Kremmling has committed $1,000.  There has been no reply from Hot Sulphur Springs or Granby. $46,060 has been committed so far, only YMCA/Snow Mountain Ranch has delivered the committed funds to the BOCC & others are encouraged to do so asap.  The funds will be held in an interest-bearing account until payments are approved by the TAC

3.         RFP Bids.  Bids are due on the RFP on the 10th of December.  A budget amount for this was given at $35,000 to $40,000 in RFP Addenda No. 1.

4.            Membership/Member resolutions/letters of commitment.  Voting member resolutions received to date are: Grand County, Town of Grand Lake, Jackson County, YMCA/Snow Mountain Ranch, Winter Park Resort (letter of confirmation), Silver Creek Holdings Co., Town of Fraser. Letters of commitment from ad hoc TAC members received to date are: Summit Stage, Barbara Hopwood Douglas, Jerry Groswold. Ingrid Karlstrom reported that Jack Bestall had requested to become part of this committee as a voting member.   After discussion, the committee decided that in accord with our inclusive membership policy we hope he will attend and participate, but that voting membership has already been limited and set. Ingrid Karlstrom reported that Don Dempsey from the Lions Club has expressed interest in being included in further TAC discussions.  He has stated to Ingrid that he is a consultant on the I-70 Corridor Project.  There was concern about possible hidden agendas (particularly since we are in the hiring mode for a TDP consultant).  Sue Ann volunteered to verify Mr. Dempsey's status with the I-70 Corridor Project.

5.            Northwest Regional Transportation Plan.  Sue Ann reported that the plan has not changed to her knowledge and is as final as it will get.

6.         Grants:  CDOT ß 5313 Application.  This application was for submitted for approximately the estimated TDP planning support funds and went in with a request for $15,000. NWCCOG Grant.  The grant application submitted by the Grand County TAC was for $3,000 for survey assistance; Jackson County also submitted an application for $3,000 for GIS support.  The grant presentation will be held on Thursday, December 9th at the Eagle County Courthouse.  If technical assistance is offered rather than cash, Sue Ann will determine exactly what type of technical assistance is being offered and inform this committee for feedback. (Note:  Both cash grants requests were approved on 12/9/99)

7.         Existing Transit Provider Subcommittee.  Steve Saffle has not had time to pull this committee together and Janet Aley was asked to take over this responsibility.  Janet accepted.  Duane Dailey and Steve will work with Janet on this.  Sue Ann will provide Janet with a copy of the CDOT How to Write a TDP sample provider inventory as well as extracts from the RFP on the duties of the subcommittee.  Janet will try to schedule a meeting of this committee before the end of the year.  (Meeting starts at 1:30p on Wednesday, January 5, 2000 at EGSD Administration Building in Granby)

8.         Draft Surveys.                       Sue Ann provided a draft form of 3 survey examples.  After discussion it was decided to await the consultant coming ëon-board' before reviewing any drafts; however, each individual is asked to provide Sue Ann by December 31, 1999 with some issues/questions as to exactly what we want to get out of any survey.

9.         Summit Stage/Kremmling-Silverthorne Commuter Connections Progress Update.  Shelly Koehler from the Summit Stage reported that the first informational meeting of the Kremmling/Silverthorne Commuter Connections Group was held this past Tuesday.  The van and everything is in place, but they need to get everyone at the table to set up a schedule.  Two more meetings have been scheduled, one next Wednesday from 1 p.m. - 2 p.m. in Keystone and the other December 16th  at the Kremmling Town Hall at 7 p.m. The Fairplay to Breckenridge shuttle is already in service.  The Kremmling to Silverthorne route is the next to begin which will be a van pool. $13,000 in grant funding is available for the Kremmling Corridor which will only pick up the vehicle portion of the costs.  The match will come out of the fares collected and donations.  The fare structure was determined from fuel, maintenance and insurance costs.  A monthly commitment is required from the participants.  Drivers will not be required to pay

the fare and will all be CDL licensed and have been screened.  Ridership is on a first-come first-served basis with a waiting list.

10.            Funding Subcommittee.  It was decided that a funding subcommittee should be created.  Darryl Shrum was volunteered to be a part of this committee. Catherine Ross and Jerry Groswold also volunteered to participate.

 11.            Review/Evaluation of RFP Bids/Proposals.  Because we are only receiving 6 copies of bids, one (1) will be retained in the Grand Co. BOCC office, the balance will be shared and distributed not later than Monday, December 13, 1999 as follows: BOCC, Manager, Planning & Gary Steffens; Kent Crowder/Dennis Brinker; Darryl Shrum & Deb Campbell; Steve Saffle & Gary McGraw; Sue Ann Fitch & Barbara Hopwood Douglass.   This RFP subcommittee will then meet to summarize the evaluations of the RFP's in the Commissioners' Meeting Room at the courthouse on Monday, December 20th at 8 a.m.

12.            Subdivide and Conquer video.   This video was viewed.  The committee agreed that the video was enjoyable but would not be a tool for any presentations from this group. However, several members asked to borrow the video to show to their constituents.

Meeting adjourned at 8 p.m.