TO:                 ALL Request For Proposal Recipients [1]

FROM:              Sue Ann Fitch, Chair

Grand  County Transit Advisory Committee

                        P. O. Box 1808

                        Grand Lake, CO   80447

DATE:             November  8, 1999

______________________________________________________________________________

            Attached please find the Grand County Transit Advisory Committee's responses to all inquiries received by 5:00 p.m. on Wednesday, November 3, 1999.  Again, if you would like me to e-mail the original RFP to you for your use in developing your bid/proposal, please let me know at esmerelda1@hotmail.com .

Please note that we have EXTENDED the deadline by which RFP bids/proposals must be received in Hot Sulphur Springs, Colorado to

4:00 p.m. on FRIDAY, DECEMBER 10, 1999.

This addendum to the RFP has been e-mailed to those prospective consultants for which I have an e-mail address and mailed by U.S. Mail to all others.  In order for your bid/proposal to be considered, you must include with your bid/proposal a fully executed copy of the second page of this memorandum indicating your receipt of this Addendum No. 1.  

This addendum is issued pursuant to Section II. B. 4 of the RFP.  Further, Section II.B. 3 is amended to read:    

3.         Incorporation of RFP, addenda and response in contract.  This RFP, all addenda and the submitted bid/proposal will become a part of any contract or Purchase Order issued for this project.  Any additional changes shall be mutually agreed upon and incorporated in writing into the final executed contract document.

            In addition, each reference in the RFP to ìGrand Countyî (but not to ìthe Grand County Advisory Committeeî) is amended to read ìGrand and Jackson Counties,î and each reference to ìthe Transit Advisory Committeeî is amended to read ìthe Grand County Transit Advisory Committee.î

Grand County, Jackson County and the Grand County Transit Advisory Committee look forward to receiving your bid/proposal.

The following form must be completed and included with any bid/proposal submitted in response to that Request for Proposals dated October 15, 1999 issued by the Grand County Transit Advisory Committee seeking to hire a professional consultant to prepare a Transportation Development Program.  No bid/proposal will be considered that is not accompanied by a fully executed copy of this receipt.

The undersigned acknowledges receipt of the following addenda to the RFP:

Addendum No. 1, Dated November 8, 1999.

Offeror/bidder:            _________________________________________________

                                                            Name

                                    _________________________________________________

                                                            Signature of Authorized Signer

                                    _________________________________________________

                                                            Title

                                                ___________________________________________________________

                                                                                Address

___________________________________________________________

City, State, Zip

___________________________________________________________

                                                                                Phone, fax & e-mail

___________________________________________________________

                                Date

1.          The deadlines of the RFP have been changed to:

December 10, 1999	Proposals due from Potential Consultants
January 10, 2000	Short List Potential Consultants Notified of Request to Augment RFP response and/or interviews/negotiations begin
January 20, 2000	Short list proposal augmentations due and/or interviews/negotiations continue
February 15, 2000	Consultant contract awarded
February 29, 2000	Contract execution deadline
July 1, 2000	Draft TDP due from Consultant to TAC and others (no change)
July 1-31, 2000	Review of Draft by TAC and others (no change)
Aug. 1-October 1, 2000	Public Comment and Revision Period (no change)
November 1, 2000	Final TDP due (no change)

2.            Jackson County will join in the preparation of this TDP.  Jackson County is adjacent to Grand County to the north.  Situated in North Park, Jackson County is mainly a ranching and timbering community with some strip coal mining, and oil and gas leasing.  Jackson County's total population is approximately 1800 persons, or 620 families spread over 1,613 square miles for a population density of .5 persons/square mile.  There is one population center in or near which approximately the county population resides, the town of Walden, and two scheduled existing transit providers, the Council on Aging and the North Park School District.  Annual per capita income as of 1990 was $10,858 and median annual family income as of 1990 was $23,239.  Additional demographic information is available from the 1990 U.S. Census of Population and Housing and the Northwest Council of Governments website nwc.cog.co.us.  Within Jackson County are found numerous Colorado State Recreation, Wildlife and/or Wilderness areas, as well as both Colorado State and National forests.  Transportation destinations to/from Walden include:  Laramie, Wyoming (65 miles north); Fort Collins, Colorado (100 miles east);  Steamboat Springs, Colorado (60 miles west) and Granby, Colorado (55 miles south in Grand County).  Tourism and recreational visitors are growing contributors to the economy of Jackson County but have a substantially smaller impact than in Grand County.

A.        Each of the identified tasks in the RFP will be completed for Jackson County, however each is much simpler due to the lower population, single population center and very limited number of existing transit providers.

B.         Jackson County has no prior TDP.  However, demographic and other information is readily available and extensively computerized.

C.         The contact persons in Jackson County will be the County Administrator (Kent Crowder), P. O. Box 1019, Walden, CO  80480, (970) 723-4660 (phone), (970) 723-4706 (fax)  and the Board of County Commissioners (particularly Commissioner Dennis Brinker), 2135 County Road 26A, Coalmont, CO  80430 (970) 723-4483 (phone), (970) 723-3246 (fax).

D.        The consultant will be expected to conduct two additional public meetings; one during the information gathering stage, one during the information distributing (draft TDP) stage, both in Walden, Colorado.  

E.        The consultant will be expected to prepare for distribution at least an additional 10 copies of the draft TDP and an additional 15 copies of the final TDP, both for distribution within Jackson County.

3.            Budget.  The proposed budget for the combined Grand/Jackson County TDP is $35,000-$40,000.

4.         Key issues.  Please refer to the RFP.

5.            Administrative Support.  The Grand County Transit Advisory Committee meets in Granby for work sessions at least monthly (first Thursday, 6-8:30p), as will the Existing Transit Provider Subcommittee.  Each existing transit provider in both counties has been or will be asked to participate in these work sessions.  The TAC consists of more than 35 members providing wide representation from various economic, governmental and regional facets of Grand County & approximately 25 members attend these work sessions regularly.  Jackson County representatives will join in those meetings. All members of the Grand County TAC and the Jackson County representatives will be readily available to assist the consultant in gathering data and, as appropriate, analyzing data, to facilitate RFP task completion and the TDP.  Both Grand and Jackson Counties have conducted surveys (Grand more recently than Jackson), from which local Master Plans were developed and approved.  Respective Councils on Aging recently conducted surveys in both counties.  Both counties have digital data readily available, including GIS support which can be provided on disk.  Because this administrative support will be provided as needed, it is not possible to quantify the time which will be committed.

6.            Surveys.  In addition to the extensive information already available about both counties (see No. 5 above and Section IV.A. Summary of the RFP), it is expected that Winter Park and Silver Creek/Berthoud Ski areas will conduct ridership surveys during the upcoming ski season, at their own cost and with the assistance of the TAC and the chosen consultant.  The TAC will rely upon the expertise of the consultant to determine if those combined sources of information are adequate to prepare the TDP requested;  if not,  additional survey(s) focused on the issue of transit/transportation may be required. 

7.            Retention of Reports.  To the extent that the reports identified in Section IV.A. Summary (pages 6-7) of the RFP are public information, copies may be made and retained by the consultant.  Whether or not additional reports and/or information may be retained by the selected Consultant will be determined on a case-by-case basis;  retention would, in some cases, require licensing and payment of a fee.  Certain other materials may only be used by the consultant and may not be retained or copied, except as included in the draft and/or final TDP, e.g. digital data.

8.            Meetings with TAC, its chair, and/or Grand/Jackson County representatives.  Again, once the contract is awarded the Consultant selected will be afforded liberal opportunity to meet with any member of the TAC and/or other representatives of Grand and/or Jackson town and county government(s).   If interviews are conducted,  consultants chosen for interviews will meet with a representative group from the TAC/Grand/Jackson County.  There will be no other opportunity prior to the contract being awarded for potential consultants to meet with representatives of the TAC/Grand/Jackson County.  The Chair of the Grand County TAC will be the initial and primary contact with the chosen consultant during the preparation of the TDP.

9.         Listing of all RFP Recipients.  Attached.

10.            Relationship between RFP/TDP and informal TAC effort to obtain expert implementation advice on possible ways/means of coordinating existing transit services/providers.  The TAC Chair has been exploring the idea of a l/2 day presentation to the existing transit providers on ways/means of coordinating service irrespective of whether or not a formal TDP can be successfully implemented.  This idea has not been presented to the full Existing Transit Provider subcommittee yet because it has not yet formally met.   The existing transit providers are trying to get together starting now (this month, hopefully), to start discussing the issues.  Then once a consultant is hired, they will plan to work closely with him/her/it on those TDP tasks related to ideas such as  inventorying and coordination of existing service.  A l/2 day seminar, IF the existing providers subcommittee is interested, would be an adjunct to the task facing the existing providers - an idea to get them discussing the issues they need to discuss regardless of who might eventually be selected as consultant.  Neither this task nor any associated costs are included in the RFP.

11.            Number of Queries Received .  The TAC chair received RFP queries from five proposed consultants & several of the questions were duplicates. Two RFP mailings were returned ëundeliverable.' One RFP recipient has dropped out of consideration, citing lack of upcoming time to devote to the project.

12.        RFP, Section II.A.7. Reminder.   Responses to all timely written communications are being made available to each known prospective Consultant.  Oral explanations or instructions given before the award of any Contract are not binding.  Oral or written explanations or instructions received other than from the TAC by this process are not binding.  

Mr. David Krutsinger BRW Group 1225 17th St., Suite 200 Denver, CO  80202	Mr. David E. Hattan Centennial Engineering P. O. Drawer 1307 Arvada, CO  80001	Mr. Steve Holt Felsburg, Holt & Ullevig 7951 E. Maplewood Ave,#200 Englewood, CO  80111-4725
	Mr. David Leahy TDA Colorado, Inc. 1675 Larimer St., #600 Denver, CO  80202	Ms. Suzanne O'Neill TransitPlus P. O. Box 637 Elizabeth, CO  80107
Mr. Robert E. Leigh Leigh, Scott & Cleary, Inc. 1889 York Street Denver, CO  80206		Mr. David Sharfarz Transportation & Logistics 1817 Eldorado Superior, CO   80027
Mr. Alan Canter Canter & Associates 2353 S. Olive Street Denver, CO  80224	Ms. Nancy Brumley Transportation Solutions 3653 S. King St., #2 Denver, CO  80250	Woodward-Clyde Consultants 4582 S. Ulster St. Pkwy., #606 Denver, CO  80237
Leigh, Scott & Cleary, Inc. 101 N. Tejon, #200 Colorado Springs, CO  80903	Ms. Sara Jane MacLennan Kimerly-Horn & Associates 1515 Arapaho St.,Tower 1, #500 Denver, CO  80202	Ms. Linda Diebert Connections Consulting Service 1005 Waite Drive Boulder, CO  80308
Mr. Bob Sakagachi Carter & Burgess, Inc. 216 16th Street Mall, #1700 Denver, C O  80202		Mr. David Lilly P. O. Box 770122 Steamboat Springs, CO  80477
Mr. David Holtis DeLeuw Cather & Co. 1700 Broadway, #1016 Denver, CO   80290	Mr. Carlos Hernandez Charlier Associates 1877 Broadway, #705 Boulder, CO   80302	Mr. Ray Moe Balloffet & Associates, Inc. 1444 Wazee St., #225 Denver, CO  80202
Ms. Amy Ostrander Transit Consultant P. O. Box 2386 Frisco, CO  80443	Mr. Randy Harrison Daniel,Mann,Johnson & Mendenhall 410 17th St, Suite 300 Denver, CO  80202	Mr. Dick A. Moore Parsons Brinkerhoff 1660 Lincoln Denver, CO
Mr. William Stringfellow TranSystems 7800 E. Union, #500 Denver, CO  80237	Ms. Joanne Higgins TransPlan 1375 Walnut St., #211 Boulder, CO  80302	Ms. Margi Ness Margaret Ness Associates 2030 Floral Drive Boulder, CO  80304
Mr. J. William Rodman MultiSystems 10 Fawcett Street Cambridge, MA  02138-1110	Ms. Cyndi Kirby HNTB Corporation 1600 Broadway, Suite 1300 Denver, CO  80202	Ms. Holly Miller TDA Colorado, Inc. 1675 Larimer Street, Suite 600 Denver, CO 80202
Ms. Jennifer Reid/Mr. Ray Moe Balloffet and Associates, Inc. 345 E. Mountain Avenue Fort Collins, CO  80524	Mr. Brian Kennedy Community Matters, Inc. 4505 Ottawa Place Boulder, CO 80303	Community Matters, Inc. 5601 S. Nevada Littleton, CO   80120
Lonco Engineers 1380 Lawrence Street Denver, CO  80204