I.
PURPOSE
Grand County is soliciting proposals from qualified
professional consultants to produce a Transportation Development
Program (TDP) specifically for the years 2001 through 2007, with
more generally planning through year 2020, for Grand County and
the communities of Fraser, Granby, Grand Lake, Hot Sulphur Springs,
Kremmling, Parshall, Tabernash, and Winter Park in northwestern
Colorado. Portions
of Rocky Mountain National Park, several National Forests and
a geothermal hot springs are situated in Grand County, as are
many places to ski (alpine and nordic)
and snowmobile (Winter Park, Silver Creek, Berthoud, Devil's
Thumb, YMCA, Grand Lake) and to participate in abundant summer
recreational and festival activities (Grand Lake,
the several reservoirs, Silver Creek, Winter Park/Fraser
Valley). These natural
and cultural amenities create extensive year-round and seasonal
tourism in the County. In
order to meet the next state funding cycle deadline,
a final TDP will be expected by November 1, 2000.
II.
PROPOSAL REQUIREMENTS/CONDITIONS
A.
Format, Background & Deadlines:
1. Bid proposals and all attachments
must be in writing and received at the offices of the Grand County
Board of County Commissioners at 308 Byers Avenue, Hot Sulphur
Springs, Colorado 80451 by 4:00 PM on November 16, 1999.
Fax proposals will not be accepted.
It is the responsibility of each prospective Consultant
to ensure that their proposal arrives at the County offices at
or prior to the time and date indicated above. Proposals not timely
received will be returned unopened. The Consultant is expected
to meet the following timetable:
November 16, 1999 &
Proposals due from Potential Consultants
December 6, 1999
-- Short List Potential Consultants
Notified of Request to Augment RFP response/negotiations
December 24, 1999
--
Short list proposal augmentations due/negotiations
January 12, 2000 --
Consultant contract awarded
July 1, 2000 -- Draft TDP due from Consultant
to TAC and others
July 1-31, 2000
--
Review of Draft by TAC and others
Aug. 1-October 1, 2000
--
Public Comment and Revision Period
November 1, 2000
--
Final TDP due
2. Six (6) copies of each
bid should be received.
Bids should be in two separate sealed envelopes; one sealed
envelope clearly marked ìBID/PROPOSAL & TDP:
Scope of Work and Timelineî containing six (6)
copies of all portions of the proposal other than cost,
and a second sealed envelope clearly marked ìBID/PROPOSAL
& TDP: Itemized
Costs of Proposalî containing six (6) copies of only
the dollar cost figures in total and itemized by Task # __, Approach
(or Product) #___.
3. A cover sheet shall be
submitted with each proposal. The cover sheet shall list the Consultant with
names and phone number of persons who may be contacted to answer
questions. Also, the cover sheet shall state who prepared the
proposal and how they can be reached.
Included with the proposal shall be the names and personal
resumes of each principal of the Consultant's firm and any person
who will be assigned to or responsible for preparing this TDP.
4.
Each potential Consultant shall submit with their proposal
an indication of their qualifications to prepare a TDP, including
experience and descriptive examples of their work.
Examples should be representative work of the specific
individuals who would be assigned to this project.
5. The proposal shall include
references from other clients who have received similar or noteworthy
services. Please provide name, business or agency affiliation
and a current phone number at which to contact such references.
6.
Proposals must be signed by a duly authorized officer(s)
of the firm. Consortiums,
joint ventures, or teams submitting proposals, although permitted
and encouraged, will not be considered responsive unless it is
established that all contractual responsibility rests solely with
one contractor or one legal entity which shall not be a subsidiary
or affiliate with limited resources.
Each such submittal should indicate the entity responsible
for execution on behalf of the team.
7. Questions regarding the
proposal process, the specifications or scope of work must
be (a)
submitted in writing to the TAC chairperson
[Sue Ann Fitch, Chair, Grand County Transit Advisory Committee,
P. O. Box 1808, Grand Lake, CO
80447 (or by e-mail at esmerelda1@hotmail.com)],
and (b) received not later than 5 p.m. Wednesday,
November 3, 1999.
Responses to any written communication will be made available
to each known prospective Consultant.
Oral explanations or instructions given before the award
of any Contract are not binding. Oral or written explanations or instructions
received other than from the TAC by this process are not
binding.
8.
Grand County and the Transit Advisory Committee reserve
the right to request clarifications, in writing and/or by oral
interview, to any element of the prospective Consultant's bid/proposal
package. Grand County
and the Transit Advisory Committee also reserve the right to enter
into a contract with any prospective Consultant based upon its
initial proposal or on the basis of a best and final offer without
conducting oral interviews, requesting or receiving and bid/proposal
augmentation, or issuing any supplements or addenda to this RFP.
B.
Specific Terms and Conditions
1. Proposals shall be firm
for a period of 90 days commencing November 16, 1999.
2. Ineligible contract
participants. Any
person or entity on the U.S. Attorney General's list of ineligible
contractors will not be considered.
No member of or delegate to the Congress of the United
States shall be admitted to any share or part of any resultant
contract or to any benefit arising therefrom.
No member, officer, employee of Grand County, member of
its governing body or of the Transit Advisory Committee, or of
a local public body having jurisdiction within Grand County's
service area, during his or her tenure or one year thereafter,
shall have an interest, direct or indirect, in any contract resulting
from this RFP or the proceeds thereof.
3. Incorporation of RFP
and response in contract.
This RFP and the submitted bid/proposal will become
a part of any contract or Purchase Order issued for this project.
Any changes shall be mutually agreed upon and incorporated
in writing into the final executed contract document.
4.
Addenda and supplements to RFP.
In the event that it becomes necessary to revise any part
of this RFP, if additional information is necessary to enable
the prospective Consultant to make an adequate interpretation
of the provisions of this RFP, then necessary supplements to the
RFP will be provided to each prospective Consultant.
Receipt of all addenda must be acknowledged by each prospective
Consultant.
5.
Rejection rights/Contigency.
Grand County and the Transit Advisory Committee reserve
the right to reject any or all bids and proposals, to waive informalities
or irregularities in the proposals received, to reject non-conforming,
non-responsive, conditional or qualified proposals, to re-solicit
bids/proposals, to withdraw this RFP and/or to accept the bid/proposal
which, in the their judgment, best serves the interests of Grand
County. All prospective
Consultants are notified that the execution of a contract pursuant
to this RFP is dependent upon appropriation by Grand County and
the voting members of the Transit Advisory Committee of the necessary
funds and upon the negotiation of a mutually acceptable contract
with the successful Consultant.
6.
Costs of Proposal Preparation & no reimbursement. No reimbursement will be made by Grand County,
the TAC or any member thereof for any costs incurred prior to
award of the Consultant's contract.
Grand County, the TAC and its members shall be held harmless
and free from any and all liability, claims, or expenses whatsoever
incurred by, or on behalf of any person or entity responding to
this RFP.
7.
Firm Cost Itemization/Discrepancies.
All price quotations shall be firm and provided both in
total and itemized according to task and approach/product specified
(i.e. itemized by Task # __ and Approach (or Product) #___),
including direct labor, overhead, general administrative expenses,
materials, travel and profit.
In the event of a discrepancy between the unit cost proposal
and the price extension, the unit cost proposal will be deemed
intended by the proposed Consultant, and the extension will be
adjusted accordingly. In
the event of a discrepancy between the sum of the extended amounts
and the total proposal price, the sum of the extended amounts
shall govern.
8.
Taxes. Unless
otherwise indicated, the prices set forth in the bid/proposal
shall not include taxes of any kind.
C.
General Terms and Conditions
All workmanship in the performance of
these services shall be of highest quality, and shall include
the latest innovations and developments available.
1. Payment Terms.
Monthly partial payments based upon the professionals'
billing are permissible.
The amounts of partial payments shall be based upon the
TAC verifying the Consultant's progress in completing the TDP.
2. Assignment.
The Consultant shall not assign, transfer, convert, sublet,
or otherwise dispose of the contract or its right, title or interest
in any part thereof without written consent from Grand County
and the Transit Advisory Committee.
3. Compliance with Laws and Regulations.
The Consultant shall comply with all State and Federal
laws and regulations in preparing the TDP and, if requested by
the TAC or Grand County, shall supply certification and evidence
of such compliance. The
contract shall be construed pursuant to the laws of the State
of Colorado and venue for any dispute shall be Grand County.
4.
Equal Employment Opportunity.
In connection with this proposal, the Consultant shall
not discriminate against any employee or applicant for employment
because of race, color, religion, sex, national origin, age, marital
status, being handicapped, a disadvantaged person, or a disabled
or Vietnam era veteran, except where religion, sex or national
origin is a bona fide occupational qualification reasonably necessary
to the normal operation of the Consultant.
The Consultant will take affirmative action to insure that
applicants are employed without regard to their race, color, religion,
sex, national origin, age, marital status being handicapped, a
disadvantaged person, or a disabled or Vietnam era veteran.
Such action shall include, but not be limited to the following:
employment, upgrading, demotion, transfer, recruitment or recruitment
advertising, layoff, termination, rates of pay or other forms
of compensation, and selection for training. The Consultant agrees
to post in conspicuous places, available to employees and applicants
for employment, notices setting forth the provisions of this nondiscrimination
clause. The Consultant, in all solicitations or advertisements
for employees placed by or on behalf of the Consultant, will state
that such Consultant is an equal opportunity employer. Notices,
advertisements and solicitations placed in accordance with federal
law, rule or regulation shall be deemed sufficient for the purposes
of meeting the requirements of this section.
The Consultant will furnish all necessary information and
reports and will permit access to its books, records, and accounts
by the TAC and Grand County for purposes of investigation to business
provisions of any resultant contract.
5.
Preference for Local Labor and Materials for Labor.
In compliance with C.R.S. ß
8-17-101 and &102, preference shall be given to Colorado labor
in the several classifications of skilled and common labor, and
not less than eighty percent (80%) of each type or class of labor
in the several classifications of skilled and common labor employed
shall be Colorado labor. The term ìColorado laborî means
any person who has been a bona fide resident of the State of Colorado
for a period of not less than one (1) year, without discrimination
as to race, creed, color, sex, age, national origin or handicap.
Further, the Consultant shall make an affirmative effort
to employ, where at all possible, qualified local (Grand County)
labor as part of the work force.
Local sub-contractors must comply with union labor agreements
to which the Consultant and/or its sub-contractors are bound,
if any. Finally,
each prospective Consultant is notified that, in compliance with
C.R.S. ß 8-18-101, when a contract for commodities or services
is to be awarded to a bidder, a resident bidder as defined in
C.R.S. ß8-19-102(2) shall be allowed a preference against
a nonresident bidder equal to the preference given or required
by the state in which the nonresident bidder is resident.
6. No Waiver of Governmental Immunity. Nothing in this RFP and/or any contract resulting
therefrom shall be construed against Grand County, the TAC or
its members to waive the provisions of the Governmental Immunity
Act of the State of Colorado, C.R.S. ß 24-10-101 et.
seq.
7. Noncompliance.
In the event of the Consultant's noncompliance with the
nondiscrimination provisions of any contract resulting from this
RFP, Grand County and/or the TAC shall impose such contract sanctions
as it may determine to be appropriate, including, but not limited
to withholding of payments under the contract until the Consultant
complies, and/or cancellation, termination, or suspension of the
contract, in whole or in part.
8. Allowable
Costs. Allowable
costs under any subsequent contract
will be determined in accordance with applicable provisions of
the Code of Federal Regulations (CFR).
9.
Insurance. Consultant
shall provide and keep in force at its own expense the following
minimum insurance for itself and its employees in connection with
their work under this project.
a.
Worker's Compensation and Employer's Liability: Statutory
b.
General Liability: $1,000,000 each occurrence and aggregate
c. Liability
Insurance: $150,000 each occurrence and $800,000 aggregate.
Certificates evidencing such coverage
shall be furnished to the TAC prior to commencing any work under
any contract resulting from this RFP and any supplements or addenda
thereto. The certificates must show the Contract Number
and give a brief description of the work to be performed.
Each certificate must contain a provision that coverages
afforded under such policies will not be cancelled or permitted
to lapse unless at least thirty (30) days prior written notice
has been given to Grand County and the TAC at the address set
forth in II.A.1. above.
Insurance companies providing coverage shall have and maintain
an A Best rating for the duration of any contracting resulting
from this RFP and any supplements or addenda thereto.
Self-insured liability coverage will be permitted; however,
any Consultant utilizing self-insurance shall provide Grand County
and the TAC with an irrevocable Letter of Credit for the total
amount of self-insurance from a financial institution that is
listed by Standard & Poors (S&P) in one of the three highest
credit categories. The
deductible limit for damages to vehicles or property shall not
exceed $10,000.00.
9. Debriefing.
An unsuccessful
proposed Consultant may request, in writing, a formal debriefing.
10.
Indemnification.
The Consultant shall indemnify and hold harmless Grand
County, the Transit Advisory Committee and its members against
and from all liability, claims, damages, demands and cost, including
attorneys' fees of every kind and nature and attributable to bodily
injury, sickness, disease or death or damage to or destruction
of property resulting from or in any manner arising out of or
in connection with the project and the performance of the work
under any contract resulting from this RFP and any supplements
or addenda thereto.
11.
Waiver By
submission of its bid/proposal, the proposed Consultant represents
and warrants that it has sufficiently informed itself in all matters
affecting the performance of the work or the furnishing of the
labor, services, supplies, materials, or equipment called for
in this RFP; that it has checked its bid/proposal for errors and
omissions; that the prices stated in its bid/proposal are correct,
as intended by it and are a complete and correct statement of
its prices for performing the labor, services, supplies, materials
or equipment required by any contract resulting from this RFP
and any supplements or addenda thereto.
12.
Confidentiality of Financial Information.
Financial information required to be submitted with bids/proposals
to establish financial responsibility, cost proposals and other
financial data, such as overhead rates, etc. shall be handled
as confidential data and utilized on a ìneed-to- knowî
basis for bid/proposal evaluation.
D.
The proposed Consultant whose bid/proposal is accepted
shall enter into a written contract with Grand County and shall
furnish certificates of insurance as set forth above in II.C.9
within fourteen (14) days after contract award.
III.
AWARD OF CONTRACT
After receipt of proposals (and any proposal
augmentations requested from the proposed Consultant short list),
the Transit Advisory Committee will use the following factors
in selecting the Consultant for the project:
1.
Understanding of Project.
Clearly demonstrated understanding of the proposed project
and completeness. (grasp
of issues and relevance of objectives) (Weighted Value = 25%)
2.
Overall technical approach. (Responsiveness, clarity,
quality and originality)
(Weighted value = 20%)
3.
Personnel qualifications.
Substantiated representations regarding the Consultant's
capabilities and professional competence in providing the services
required and experience in completing similar projects. (quality/relevance
of firm/team experience, availability)
(Weighted Value = 20%)
4.
Cost of service and schedule (reasonable and appropriate
emphasis) (Weighted
Value = 20%)
5.
References (Weighted Value = 15%)
IV.
SPECIFICATIONS/SCOPE OF WORK
A.
Summary
The final product required of the Consultant
is a Transportation Development Plan (TDP) which meets Federal
funding requirements and the suggestions of the Colorado Department
of Highways (C-DOT) in How to Write a TDP:
Guidelines for Rural and Small Urban Areas, Vol. 1,
January 1990, and all applicable updates.
Grand County, its communities and various
private employers are coordinating and funding the preparation
of this TDP. A Transit Advisory Committee (TAC) has been appointed
to supervise and assist the Consultant in the preparation of a
TDP. It is expected
that the TDP will provide specific transit need analyses and proposals
for operating and funding solutions for a transit program addressing
those identified needs.
The detailed focus of the TDP should be a six-year (2001-2007)
wheeled transit development plan.
However, it is also expected that the TDP will also provide
the broad outlines, gradually less detailed over time, of a phased
nineteen-year (2001-2020) master transit development plan (planning
& publicity, development/implementation, review/enhancement)
as to all transit modalities. In order to enhance public funding possibilities,
the TDP should address not only in-County transit needs, but also
integration of Grand County transit services with services provided
by or to/from other communities including:
Kremmling/Silverthorne (Hgwy. 9), Steamboat/Routt/Moffat
County (U.S. 40), Denver (U.S. 40, I-70), Rocky Mountain National
Park west side (U.S. 34), Estes Park (U.S. 34, summer only) and
North Park/Walden (Hgwy. 125).
In addition, the TDP should address coordination of existing
transit services to achieve cost efficiencies and reduction of
duplication.
The TDP should build upon the previous Grand County TDP,
1986-1990, and the Grand County Specialized TDP, Elderly &
Handicapped, 1991-1996.
However, the baseline data in those documents may be outdated.
Therefore, the 2001 - 2007 TDP should also benefit from
the review and consideration of at least the following more recent
planning efforts within this region:
The Northwest Colorado 2020 Transportation
Plan
RMNP draft Transportation Study (in progress)
The Grand County Master [Growth] Plan (April 1998)
The Grand County Housing Authority Profiles
Colorado Passenger Rail Study (1996), Northwest Corridor/Moffat
tunnel section
Grand County Lifestyles:
Summary of Results of Surveys, Focus Groups & Public
Records Gathered 1991-1995
Existing TDPs/updates of Moffat/Routt and Larimer/Weld
counties
Summit County TDP Update 2000-2005 (June 1999)
Summit County Commuter Connections Survey (June 1998)
Needs Study,
Fraser Valley Recreation District
I-70 Corridor
Study (C-DOT, in progress)
Northwest
Colorado Council of Governments Demographic Review (July 1997)
Resort Towns and State Revenues, prepared by Browne, Bortz
& Coddington, Inc., for Colo. Ass'n of Ski Towns (CAST) and
Colo. Ski Country, USA, (November 1993)
To the extent that these and other existing
resources do not include updated Grand County transit (resident,
regional commuter and visitor travel patterns) and/or funding
acceptability information, the Consultant is expected to conduct
a survey(s) to obtain data in these areas. This survey(s) will
provide additional baseline data for the TDP.
Thus, the current TDP requires a comprehensive
new data collection effort and plan for services.
The TDP should also:
identify unmet transportation needs in, to and from Grand
County
identify transit users and appropriate service areas
review and synthesize the work already produced by the
community
create a transit plan and
implementation schedule that fits within the recommended financial
plan
discuss various funding options
and analyze the pros, cons and public acceptability of each
. recommend a financial structure
and plan to meet all capital and operating funding requirements
for the initial six-year period, including a budget schedule
provide specific suggestions
for consolidating existing transit service networks to increase
efficiencies and reduce duplication and cost
coordinate with county and
municipal land use planning, including by examining the impact
of land use decisions on transportation needs and the exploring
opportunities for preservation of transportation corridors
B.
Task 1 - Study Administration and Organization
1. Objective: to provide advice
and guidance in regard to the development of the study and review
its progress
2. Approach
a.
a Transit Advisory Committee (TAC), with representation
from various geographical portions of the study area, local governments
and school districts, transit providers and interested private
citizens/employers has been formed.
The members of the TAC were selected on the basis of expertise
and/or geographical location so they can review and comment on
what would work best in their area and for their needs in regard
to the management and operation of a transportation program.
b.
the TAC will establish the specific goals and objectives
for transit in the study area and the TDP, and will meet with
the Consultant to review products of the TDP development at key
points and approve the final product before the public comment
period and/or distribution.
c.
the staff of the Grand County Board of County Commissioners
will be responsible for arranging for and publicizing TAC meetings,
public comment meetings, meeting notices, agendas and materials,
and compilation and distribution of minutes of meetings
d.
TAC representatives and the Consultant will arrange and
attend at least six public meetings on the TDP; three in various
regions of the county during the information gathering process
and three in various regions of the county during the draft-to-final
public comment period. These public meetings shall be held in
Fraser/Winter Park, Granby, Grand Lake, Hot Sulphur Springs and
Kremmling.
3.
Product: the TAC provides an appropriate means to ensure
that the development of the TDP addresses the concerns of the
residents, visitors, officials and transit providers in the study
area and that a logical program for transit in the study area
is produced.
4.
Personnel: the Grand County Board of County Commissioners
have appointed a Transit Advisory Committee (TAC) for this project.
TAC work sessions and meetings will be scheduled on an
ongoing basis, allowing for technical input from a variety of
sources and sustained communication with interested parties and
the public.
5.
Time to Complete:
Ongoing, final TDP to be distributed by November 1, 2000.
C.
Task 2 - Data Base Compilation
1.
Objective: to provide a demographic, geographic and socio-economic
overview of the study area with projections covering the TDP planning
periods.
2. Approach
a. Review, coordinate and
summarize existing local resources, federal census information,
the resources of the state demographers and Colorado Department
of Transportation and the office of the Grand County Department
of Zoning and Planning to provide current demographic figures,
six-year projections and nineteen-year projections.
Consultant will propose and implement the most cost effective
mechanism/source for data gathering additional statistically reliable
information. May
require specialized services (e.g. surveys, interviews).
3.
Products: updated, six-year and nineteen-year projection
tables and distribution maps showing the following:
a.
general population
b.
population over 65 years
c.
minority populations
d.
persons with no automobiles
e.
handicapped population
f.
population below the poverty level
g.
elementary and secondary school students
h.
regional commuter patterns
i.
recreational visitors to Grand County, by month and community
j.
activity centers including: resort/recreation areas, hospitals,
clinics, senior centers, shopping centers and other commercial
centers, schools, community colleges, and other transit generators
k.
major employment and recreation centers
l.
major housing centers
4.
Personnel: the Consultant's staff will be responsible for
the data compilation and the Consultant will be responsible for
the data analysis and graphics.
5.
Time to Complete:
To be determined.
Provide suggested timeline in bid/proposal.
D.
Task 3 - Transit Demand Update and Needs Estimation
1.
Objective: to
define and estimate the need for transit by the various population
segments in, to and from Grand County.
2.
Approach
a. the Consultant will develop
unmet six- and nineteen-year transit demand estimates by
1)
reviewing, refining and updating existing resources,
2) surveying residents, regional
commuters and visitors, and
3)
receiving public input at three (3) public meetings held
in various regions of Grand County (see IV.B.2.d. for meeting
places)
b.
the service supplied as tabulated in Task #5 will be compared
with the demand calculated in this task to determine whether unmet
needs exist.
3.
Products:
a. provide
a quantitative transit needs chart and text discussion for the
various population segments, visitors and the general public (See
IV.C.3.a-l above) in the study area; this profile will indicate
percent of unmet need of the various geographic portions of Grand
County about patterns, times and sites of transit demand (including
intercity bus and regional commuter services).
Public transit trip purposes and times of transit demand
shall also be addressed.
b. Generate
maps
1)
identifying heavy, intermediate and light resident/regional
commuter travel patterns (i) within Grand County and (ii) connected
with regions outside Grand County
2)
identifying heavy, intermediate and light visitor travel
patterns (I) within Grand County and (ii) connected with regions
outside Grand County
3)
indicating total annual and monthly transit needs by community
within Grand County
4.
Personnel: the Consultant will conduct the survey and develop
the quantitative needs estimates and qualitative transit demand
text discussions and map(s) with the assistance of the Transit
Advisory Committee; the staff of the office of the Grand County
Board of County Commissioners will arrange for and publicize the
three meetings to obtain public comment on transit needs.
5.
Time to Complete: To be determined. Provide suggested
timeline in bid/proposal
E.
Task 4 - Inventory of Transit Providers
1.
Objective: to provide an inventory of public and private
transit services presently offered within the study area, including
intercity bus services, and to provide information necessary for
subsequent tasks including identifying possibilities for enhanced
service and/or reduced cost by coordinating existing transit services;
to obtain information on operational statistics, expense
and funding sources and organizational structure.
2.
Approach
a.
Information will be collected from existing transit providers
within the study area including public and private transit operators,
specialized E&H providers, intercity bus operators, taxis,
lodge shuttles, nursing home transportation, and others involved
in transit and paratransit. Should include update of previous TDP information.
May also require survey of existing transit providers to collect
information determining trip origins, destination, purpose and
transfer patterns as well as interest in and ability to coordinate
transit activities in the areas set forth in IV. F.6.I below.
b.
the format for the inventory will be a table with the following
information by geographic region within Grand County for each
transit provider. (including financial information for private
providers to the extent they are willing to provide it);
1)
name of operation and type of service (fixed route, demand
responsive, etc.)
2) service
area(s) and primary type of clients served
3) time
and level of service
4) hours
of operation
5) miles
of operation
6) number
of passenger trips
7) number
of passengers served
8) number
of vehicles and routes
9) seating
capacity and vehicle equipment
10) vehicle
mileages and expected replacement year
11) annual
operating, administrative and capital expenditures
12)
fare schedule: adult,
elderly, handicapped, student, visitor
13)
employees: admin.,
drivers, maintenance, other
14) sources
of revenue and type of ownership
3.
Products:
a.
a table showing the above information with annual and monthly
totals for each provider showing the following data items:
1. total trips
2. total vehicle miles
3. total vehicle hours of operation
4. total revenues
5. total
expenditures
6. total passengers served
7. trips
per passenger
8. trips
per vehicle mile
9. trips per vehicle hour
10. cost per trip
11. cost per vehicle mile
12. cost per vehicle hour
b.
Tables and maps indicating annual and monthly existing
transit provided by community within Grand County.
4. Personnel
a.
an Existing Transit Provider subcommittee of the Transit
Advisory Committee will compile the inventory with the assistance
of the Consultant.
b.
the Consultant will become familiar with the existing transit
services in the study area and will review and analyze the inventory
and then provide the recommendations for coordination of existing
transit services to reduce duplication and costs and to increase
efficiencies.
5.
Time to Complete:
To be determined. Provide suggested timeline in bid/proposal
F.
Task 5 - Evaluation of Existing Service vs. Transit Needs
1.
Objective: to determine the extent to which the need for
transit service in the study area is being met and from this evaluation
to design more efficient/cost effective alternatives to meet these
needs and any unmet needs.
2.
Approach
a.
the existing transit services will be evaluated using the
guidelines below; the inventory table(s) and maps constructed
for Tasks #3 and #4 can be the source of much of this information.
b.
transit supply and condition - a narrative description
of the current status of transportation in the study area, including:
1) quality and quantity of
service based on service hours, service miles and area coverage,
2) efficiency of service provided
based on cost of service.
3)
effectiveness of service based on percent of demand being
met as well as how well service meets transit goals and objectives.
4) an evaluation of local
support including the amount of financial support provided by
the local governments and taxpayers, private entities, as well
as volunteer help and community support
5)
evaluation of management, financing and institutional arrangements
can be divided into the following categories:
a)
administrative responsibilities: includes analysis of current
sources of transportation funding, eligibility to continue receipt
of these funds and procedures required to secure them; grant writing;
capital acquisition and financing of equipment and support facilities:
service monitoring and reporting: service change decisions; accounting
and budgeting; insurance; and public information and marketing.
b)
Operating responsibilities: management and supervision
of services; scheduling of routes, vehicles, and drivers; vehicle
maintenance; parts purchases; driver training; and safety inspection.
6)
coordination of transit activities: provide an evaluation
of the extent of coordination of transit service in the study
area; coordination opportunities include:
a)
service information
b)
vehicle maintenance
c)
purchase of parts and supplies
d)
purchase of insurance
e)
interagency contracting
f)
vehicle sharing
g)
driver training and safety
h)
accounting and bookkeeping services
i)
computer sharing
3.
Products: Narrative working paper identifying deficiencies
and duplications in existing service and clarifying service need.
4.
Personnel: the Consultant will prepare the evaluation and
recommendations with the aid of the Existing Transit Provider
Subcommittee of the Transit Advisory Committee
5.
Time to Complete:
To be determined. Provide suggested timeline in bid/proposal
G.
Task 6 - Development of Master Transit Plan and Alternatives
for Improvement of Service
1.
Objective: to make recommendations for specific development
of six-year and general development of nineteen-year transit service
programs to meet transit needs in Grand County in the most effective
and efficient way within available and/or readily obtainable resources.
2. Approach
a.
examine data compiled in the evaluation tasks to determine
where the existing Grand County transit services do not meet needs
or is ineffective or inefficient
b.
use the evaluation tasks to examine alternatives or improvements
to bring about a desired level of service and efficiency.
c.
identify recommended institution, expansion and/or improvements
of/to transit services in/to/from Grand County, including Intercity
Bus and Regional Commuter Service alternatives
d.
analyze funding structure:
who pays vs. who benefits from the current arrangement,
generate alternative future funding structures with appropriate
cost/benefit analysis
e.
review needs/opportunities/cost/benefit of individual community
transit systems, if existing and/or if recommended
3.
Products: (in order of priority and emphasis)
a. Six-Year
Implementation of County-wide Wheeled Transit Service.
Creation of an implementable working paper setting forth,
in detail, recommended county-wide wheeled six-year transit service
based upon the evaluation tasks above.
Provide text, tables and estimated financial requirements
discussing recommended transit service plan including:
1) service
area(s) and primary type of clients served
2) time
and level of service
3) hours
of operation
4) miles
of operation
5) number
of passenger trips
6) number
of vehicles and routes
7)
seating capacity and vehicle equipment, with a summary
environmental assessment and cost/benefit analysis of fuel
alternatives (gas, diesel, electric, propane, etc.)
8) annual
operating, administrative and capital expenditures
9) fare
schedule: adult,
elderly, handicapped, student, visitor
10) number
of employees: admin.,
drivers, maintenance, other
11)
funding/revenue sources (private v. public v. mixed public/private,
etc.), analyzing the pros, cons and public acceptability of each
12)
organizational structure (authority v. district, etc.)
13)
recommend a financial structure and plan to meet all capital
and operating funding requirements for the initial six-year period,
including a budget schedule (see Task #7).
Discussion and/or tables should show the
resources needed (budgeting and financing method) to institute
county-wide transit
service, thus allowing the Transit Advisory Committee to select
alternatives that meet transportation goals and objectives, is
operationally and institutionally feasible, and implementable
within existing citizen and public/private entity support.
(See Task #8)
b.
Discussion of Staged Nineteen-Year All-Modality Transit
Recommendations. Discuss
recommended staged nineteen-year development of transit opportunities
in Grand County in all modalities.
The stages should include at least:
(1) six-year wheeled transit implementation period including
planning & publicity, (2) investigation and maturation of
short- and long-term all modality transit service, (3) review/enhancement
of short- and long-term transit plans.
c.
Coordination Plan for Existing Transit Service/Providers.
Provide discussion of recommended alternatives detailing
coordination possibilities for existing transit services (and,
if savings realized, recommended expansion of transit service
using existing transit) in the study area;
with tables showing the resources needed (budgeting and
financing method) to institute each alternative (and any possible
expansion) using the categories of IV.G.3.a.1-13 above and IV.H.2.g.
below, thus allowing the Transit Advisory Committee to select
an alternative that meets transportation goals and objectives,
is operationally and institutionally feasible and implementable
within existing resources.
(This product should be able to ëstand alone' whether
or not six- and/or nineteen-year county-wide transit recommendations
are implemented.)
d.
Planning/Zoning Recommendations To Enhance Implementation
of Transit Alternatives.
Suggest particular enhancements, if recommended, to existing
county and municipal zoning and land use planning, including by
examining the impact of land use decisions on transportation needs
and the exploring opportunities for preservation of transportation
corridors.
4.
Personnel: Formulating
the recommendations of these tasks will be the responsibility
of the Consultant; the selection of recommended alternatives will
be the responsibility of the Transit Advisory Committee and/or
its voting members either individually or collectively.
5.
Time to Complete:
To be determined. Provide suggested timeline in bid/proposal.
H.
Task 7 & Operation and Management
1.
Objective: to provide a program for implementation of (a)
the six-year (2001 & 2007) TDP recommendations, and (b) the
existing service coordination recommendations,
and (c) adequate data for redefining each of these alternatives
as appropriate.
2.
Approach: the
elements of this task are as follows
a.
map(s) indicating areas to be served and types of transit
service needed
b.
a monitoring program to track performance measures
c.
an organizational/management chart
d.
a chart of coordination activities
e.
an analysis of privatization activities
f.
a six-year financial plan for implementation of a county-wide
transit system containing:
1)
operating expenses
2)
administrative expenses
3)
capital expenses
4)
expected revenue and sources of revenue (emphasis should
be on less dependence on funds generating by additional taxes)
5)
a marketing program
g.
specific recommendations for coordination of Existing Transit
Services including :
1)
service formation
2)
vehicle maintenance
3)
vehicle sharing
4)
purchase of parts and supplies
5)
purchase of insurance
6)
inter-entity contracting
7)
driver training and safety
3.
Products: (the products in Task #6,
#7 and #8 overlap to some extent)
a.
a detailed plan which can implement and guide county-wide
wheeled transit service operations in/to/from Grand County for
the next six years (2001-2007),
b.
a nineteen-year conceptual plan which can form the basis
for development of Grand County transit opportunities in all modalities
over that time period (2001-2020); and
c.
specific recommendations for coordinating existing transit
services to reduce inefficiencies and realize costs savings (and,
if savings are thereby realized, recommending service expansions)
either while the six-year and/or nineteen year transit plans are
implemented and/or if either plan is not implemented.
4.
Personnel: the primary responsibility will rest with the
Consultant.
a)
the Consultant will work very closely with the Transit
Advisory Committee on this aspect of the study; the TAC members
will review and comment on what would work best in their communities/constituencies
and for their needs in regard to the management and operation
of a transportation program.
5.
Time to complete:
To be determined. Provide suggested timeline in bid/proposal
I.
Task #8 - Funding Source Analysis and Recommendation
1.
Objective: to provide a comprehensive discussion and analysis
of the advantages and disadvantages of various funding options
for implementation of the six-year TDP recommendations and nineteen-year
TDP conceptualization.
2.
Approach:
a.
Research and evaluate long- and short-term private and
public funding options including those available for initial capital
expenditures and ongoing operating funds.
b.
Evaluate the feasibility/advisability of bus/busstop advertising
and rider fares as funding sources.
c.
By surveying Grand County residents and visitors (see population
groups set out in IV.C.3.a-l above), determine which funding options
are most implementable and address the concerns of fairness in
different communities of Grand County.
3.
Products:
a.
Develop a chart setting out funding options analyzed by:
(i)
existing public and private dollars available,
(ii) identifying additional
public and private funding available or expected to be available,
purposes for which additional funding is/will be available (e.g.
less polluting mass transit vehicles), length of time/difficulty
to obtain, major funding pre-requisites, funding cycle
deadlines; and
(iii)
public acceptability of each option.
b.
Discuss recommended future and/or additional funding sources
by ranking on a continuum with the most preferred alternative
being that which will provide efficient, equitable funding sources
for transit services in Grand County that will have greatest likely
resident and visitor support in ridership.
4.
Personnel: The Consultant
will have primary responsibility for this task, in consultation
with the Funding subcommittee of the Transit Advisory Committee.
5.
Time to Complete:
To be determined. Provide suggested timeline in bid/proposal
J.
Task 9 - Completion and Distribution
1.
Objective: to receive input from the Transit Advisory Committee,
the Grand County Board of County Commissioners, Colorado Department
of Transportation (CDOT), Northwest Regional Transportation Planning
Commission (NWRTP), the public and others regarding the acceptability
of the document as a transportation development program as described
in this RFP.
2.
Approach:
a.
by July 1, 2000 the Consultant will distribute a draft
of the TDP to all concerned parties including CDOT.
The Consultant will be responsible for printing forty (40)
copies of the draft document; the staff of
the Grand County Board of County Commissioners will be responsible
for posting at least one (1) copy of the draft document in a public
place in each community in Grand County.
b.
The Consultant will receive input from Grand County and
the members of the TAC both in writing and at a TAC meeting between
July 1-31, 2000.
c.
The Consultant will receive public input regarding the
draft document in writing and at three (3) public meetings (see
IV.B.2.d. for meeting places) between August 1, 2000 and September
30, 2000.
3.
Products: The draft TDP will be revised and a
final TDP printed and distributed by November
1, 2000. The Consultant
will be responsible for printing fifty (50)
copies of the final TDP document.
The camera-ready artwork incorporated in the final TDP
will be delivered to the TAC with the final document.
4.
Personnel: the Consultant and the Transit Advisory Committee
staff will accomplish this activity with the Consultant completing
all necessary revisions.
The staff of the Grand County Board of County Commissioners
will arrange for and publicize (a)
the three public meetings, (b)
the Consultant's address at which written comments will
be received, and (c) by distributing and/or posting a copy in
each Grand County community of the draft and final TDP.
5.
Time to Compete: November
1, 2000.
J.
Budget
The project will be awarded on a ënot
to exceed' budget basis as established by Grand County, the
TAC and its voting members.
Please itemize your proposal carefully by task and approach/product
as described in this Request for Proposal.
In addition to covering the financial cost of the TDP,
it is contemplated that substantial administrative support in
time and other resources needed to develop this TDP will be provided
by the members of the Transit Advisory Committee, the office of
the Grand County Board of County Commissioners and other public
and private citizens and entities of Grand County.
Grant applications will also be submitted, to the extent
that monies are or become available, seeking additional funding
for the process of preparing this TDP.
This RFP issued on : FRIDAY, OCTOBER 15, 1999